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Jobsplus and Employment

Jobsplus and Employment

FAQs related to JOBSPLUS and Employment.

The information provided in the answers should serve only as guidance and does not have any legal force. For online live FAQs updates refer here

The Jobsplus User

The Jobsplus User Account

To access Jobsplus services as a jobseeker or employer, you need a user account. If you already have an active e-ID, you can instantly access your profile without needing to register again.

For Both Jobseekers and Employers: The initial step for using the Jobsplus system, whether as a jobseeker or employer, is to become a registered user.

How can I login to the Jobsplus portal?

Below is a guide on how to log into the Jobsplus Portal:

  1. I am a Maltese National
    •  You can sign-in to the portal using your e-ID only. For queries regarding e-ID, call 25904300 or email  [email protected].
  2. I am an EU National
    • If you are an EU National in possession of a Maltese Residence Card you sign-in to the portal using your e-ID only.
    • For queries regarding e-ID, call on 25904300 or email  [email protected].
    • If you are not in possession of a Maltese Residence Card, you can self-register by clicking on Sign-up Now and thereafter access Jobsplus services.
    • In the event that you already access Jobsplus services via a Username and Password, you will be transitioned by being guided to go through a one-time self-registration process.
  3. I am a Non-EU National (TCN) living in Malta
    • If you are living in Malta and in possession of a Maltese Residence card you can sign-in to the portal using your e-Id only.
    • For queries regarding e-ID, call on 25904300 or email  [email protected].
  4. I am a Non-EU National (TCN) not living in Malta.
    • Kindly note that certain internal/logged-in parts of the Jobsplus portal are only available to individuals who meet one of the following criteria: a) have a European dual nationality; b) have Freedom of Movement status; c) have an Active Single Permit employment license.

If you are following the above guide and have issues connecting, please try to log out and in again. Please click on the Jobseekers menu tab (whilst logged in) and this should prompt a confirmation of your personal details. Once these are confirmed you should be able to use the website normally.

The Jobsplus Portal

I am an employer and want to manage my business on the Jobsplus website

To manage your organisation's affairs on the Jobsplus website, here is a structured guide:

Please login using your e-ID. If you are an EU national living abroad, you may use the Sign-up now function.

Accessing the Dashboard: Once vetted, you can access your dashboard. There are separate dashboards for individuals and employers. Switch between them using the sidebar.

Managing Your Organisation: If you're logging in for the first time as an employer, you can request to manage your organisation by searching its name and submitting a request.  When switching to the employers’ dashboard you will be shown what organisations you currently manage and will note a button below to search for companies (not already on your list). You may search for the organisation by name and when you find it you have the option to ‘request to manage’ – which reveals more information and allows you to confirm your request to manage the organisation. If search yields no result for your company, you have the option to create the company profile.

Approval Process: The next step will be to get it vetted. Inform a super administrator in your organisation about your application for quicker access. They should then be able to visit the ‘Manage Details’ section of their Employer’s dashboard and approve your request. There might be a slight delay between approval and being granted access. If there is no other individual managing the organisation as a super administrator then the following applies. If you are a director of the organisation or the business owner the requests will be approved by Jobsplus staff.

If you are not a director/business owner then need to fill in a Super Administrator Access Delegation Form

Final Steps: After approval, you'll gain access to manage your organisation's details and utilise Jobsplus' online features for employers.

IMPORTANT NOTE: When delegating authority to an authorised user, they will have access to your company's employee details and can send engagement and termination forms to Jobsplus, as well as use recruitment services. It is the company's responsibility to inform Jobsplus' Recruitment Services Unit at [email protected] if you wish to revoke this access. A company super administrator can remove access to users at any time. This step ensures the security and privacy of your company's information.

How to use the Employers Dashboard

Using the Employers Dashboard on Jobsplus is streamlined for efficiency. Once authenticated, employers can manage employee records, monitor vacancies, and associated users. The dashboard, designed to adapt to different devices, includes several key sections:

1. My Companies:

Shows the number of organisations you can administer. A green head icon indicates Super Administrator status. The user is also able to “Create a New Company” by clicking on the said button, whereby a new window is displayed for the user to input all the required details. Once the “Save” button is clicked, the information is submitted to Jobsplus for vetting and authentication. Three dots near the organisation’s name indicate that the submission is still pending whilst a ‘tick’ indicates activation.

Check the Help Guide on Adding a New Company here.

2. Company Details:

This section of the dashboard allows employers to manage their organisation's information profile. It displays basic details about the company, and by selecting the "Manage Details" button, employers can modify certain aspects of their organisation's profile. After making necessary changes, clicking the "Save" button updates the information. To modify Company Users, see process described in the Company Users section below.

3. Company Employees:

This section is crucial for managing your employees' records. It displays current active employees and allows for the submission of engagement and termination forms. By pressing the “Manage Employment” button, the user is directed to a window whereby one can start managing employees through the submission of engagement and termination forms.

The first tile in this window provides information to the user on the number of active employees. The user is able to check on the status of employees by checking the details associated with each employee.

3.1 Provisional Termination: A symbol (Ø) next to an employee indicates provisional termination, suggesting they have moved to another employer. You can issue a termination form based on the suggested date. This occurs in instances whereby an employee is no longer employed with the said organisation (no termination form was submitted) and is engaged with another employer.

3.2 Terminating Employees: If one needs to terminate any employee, the user simply selects the icon “X” available in the employee’s information box and an online termination form is displayed for the user to provide basic information relating to:

the termination date,
notice money period date,
reason for termination and
designation information.

3.3 Adding Employees:  If a new individual is engaged with the organisation, the user simply presses the “Add Employee” button (available in the ‘Company Employees’ tile). The user is requested to search for the employee by providing the identification number and date of birth, so as to populate the information with available information at Jobsplus. If this information is not available, the user is prompted with an online engagement form whereby one is required to provide all the necessary engagement details.

3.4 Employee List:  If you need to see all of your employees, you have access to a list that can be downloaded by clicking the arrow-in-tray icon available at the top right corner of the Company Employees tile. This list of employees is not an official list since it does not bear any Jobsplus headers or logos. It is simply made available for the user’s information.

3.5 Vetting Employments:  Once engagement and termination forms are submitted online, these are displayed in another tile called “Vetting Employments”.

Here, the user can view the status of submitted forms, whether approved, pending, or rejected. Acknowledgments for each form submitted and/or vetted can be downloaded by selecting the arrow-in-tray icon .

3.6 Employment Licences: The Employment Licences tile available in this window indicates all employment licences the employer has requested from Jobsplus from time to time. This tile provides information on all persons for whom an employment licence was requested together with other information relating to:

the licence status;
basic information on the licence;
as well as information of how many stakeholders (if any) have been/were involved before the licence was/is issued.

Check a Help Guide on Management of Employees here.

4. Company Vacancies:

This section on the dashboard offers a comprehensive list of all vacancies posted by the organisation, detailing both active and inactive positions. It effectively categorises the vacancies based on their current status, which can be:

Active: Vacancies currently open and available for applicants.
Pending Vetting: Those awaiting review and approval by Jobsplus for publication.
Expired: Positions that are no longer available or have passed their application deadline.

4.1 The Job Matching Engine

This feature includes the 'Create A New Vacancy' button, allowing employers to generate ad-hoc vacancies and engage the job matching engine. It provides instant matches based on the criteria set for the vacancy.

The 'Find a Candidate' function lets employers input criteria across six sections in the vacancy creation module. This system uses a matching weighting system, scoring the alignment between the vacancy's requirements and the jobseeker’s CV profile, facilitating a more efficient candidate selection process.

4.2 Find a Candidate

Employers have six different sections (discussed below) that they can choose from to complete and build a full vacancy profile. However to be able to ‘View Candidates’ matched, one needs to complete the first three sections, namely: the General Information, Occupations and Competencies.

Whenever a criterion is inputted in any of the following sections, the Match- meter instantly matches the criterion with candidates’ CV profile and indicates the number of candidates matched so far.

The following are the sections for creating a vacancy profile:

General Information

This section deals specifically with the Job Nature, Job Type and Job Schedule that the prospective candidate will need to operate in.

Occupations

Here, employers detail the specific job roles needed, along with the desired experience levels. It's vital to list competencies for each job, selecting at least two per role. Marking key competencies as mandatory helps filter out unsuitable candidates, ensuring only those with essential skills are considered.

Competencies

This segment allows adding and categorising competencies, impacting how candidates are filtered. By marking competencies as mandatory or optional, employers can control the strictness of their candidate criteria. This flexibility is key for finding the right match. The user can add as much competencies as required and indicate whether or not the competency is mandatory for the job sought for by simply toggling the On-Off switch.

If competencies have already been selected, one can simply press the non-mandatory ‘X’ sign to mandatory (green tick) by clicking on the ‘X’ sign. One must remember that if a competency is marked as mandatory, candidates not possessing such a competency will be filtered out from the match results. Conversely, if all are kept as non-mandatory (i.e. a nice-to-have option), candidates having such competencies will be scored depending on the number of competencies they possess.

Driving Licences

This section allows the employer to access a list of available driving 4 licenses. One can search and select the required licence(s) depending on the job vacancy requirements.

Job Skills

This section offers a variety of generic skills spanning three lists – Basic, Job, and Personal skills. These are not tied to specific job roles but are broadly applicable and often sought after in many positions.

Education and Language Profiles

The "Education and Language Profiles" section allows employers to specify educational and language requirements for job vacancies. Employers can choose from three educational levels: These three levels are not mutually exclusive thus the employer can select any one of them to determine the education level required for the vacant position. These include:

(a) ISCED Level: A general threshold for educational attainment, with options for higher or lower than a specified level. By default the “OR LOWER” is selected.

(b) Type of Qualification - here the employer can specify the qualification level required (ranging from Knowledgeable to Graduate) and the quantity of certifications required at such level (such as: any 5 ‘O’ Levels) ; and/or

(c) Qualifications – this is the most detailed level an employer can go to whereby s/he can select the specific qualification by name. The employer has the option here to select whether to search by:

(i) Academic Area of Study – This refers to the overarching category of academic study such as: Art & Design | Building & Construction | Hospitality, Food & Beverages | Languages

(ii)  Area of Specialisation – This refers to particular areas of specialisation and relevant key words such as: Fashion; Design; Dressmaking | Installations; Electrical; Building; Structures | Hospitality; Management; Tourism | Philology; Languages; History

(iii)  Educational Qualification - This refers to the actual subject qualification obtained such as: Diploma Dressmaking & Design | Diploma in Electrical Installations (Building and Structures) | B.A. (Hons) in Hospitality Management | Bachelor of Philology

The latter three levels (in radio buttons) are mutually exclusive.

In the profile's language section, employers specify the required language proficiency for a vacancy. They can rate candidates' proficiency in reading, speaking, understanding, and writing across four levels: None, Low, Good, or Excellent for each of the language criteria: Reading; Speaking; Understanding; and Writing.

Employers can include multiple languages as per job needs. If proficiency in more than one language is required, separate profiles should be created.

Educational levels selected as well as Language proficiency selected in one Profile will be deemed as one package of criteria. Alternatively, employers are able to create additional profiles by selecting the ‘+’ sign. Candidates matching ANY of the profiles created but employer will be selected.

Check a help guide about adding a new vacancy here.

4.3 Matched Candidates

After you've finished setting up your job posting and adjusted the settings to narrow down the candidates (you can see how many candidates match your criteria on the Match-meter), you can click on “View Candidates” to see who fits your job.

When you click “View Candidates,” you'll see candidates whose resumes match at least 50% of what you're looking for. For each candidate, you'll get a quick summary that includes:

How well they match with your job (in percentage),
Their highest academic qualification,
A picture or avatar of the candidate.

After this, you can dive deeper into each candidate’s details. This includes their full resume and a special "Gap Analysis" that shows how their skills and experience compare to your job requirements.

If you want more info about a candidate, just click “Read More.” This lets you see their complete online CV and a detailed Gap Analysis.

Need to change your job criteria? No problem. Just click the ‘Back to Vacancy’ arrow to go back and tweak things.

Found a candidate you like? Great! Click the green ‘Contact’ button to send them a personalised message and possibly invite them for an interview. You can keep track of all your messages with candidates right in your dashboard.

4.4 Publishing a Vacancy

If you've completed your job profile but haven't found enough candidates (or any at all), you have the option to publish your job. Even though all your job details are saved, you'll need to add a bit more information before publishing. Once you submit everything, Jobsplus will review it and then post your job.

5. Company Users:

This part of your dashboard shows how many users are managing your company's profile. If you need to remove a user, and you have Super Administrator rights, just go to the ‘Company Details’ section and click ‘Manage Details.’ Then, under ‘Associated Users,’ find the user you want to remove and click the “X” button at the end of their information.

6. Quick Overview Tiles:

Your dashboard also has three summary tiles that quickly show you the number of:

Active job postings,
Active employees,
Users associated with your company.

What is the Jobsplus’ Job Matching Engine?

The job matching system will enable jobseekers to match with active vacancies based on their profile and will assist employers to match jobseekers with the vacancy criteria they have designed instantly – it is practically a virtual labour market.

What can I do from the Settings Menu in the Logged-in area?

In the Settings menu, accessible by clicking the User's Icon at the top right corner of the website, you have several options:

Jobseeker Status Toggle: Change your job-seeking status from active to inactive by using the "I am actively looking for a Job" switch. When set to "OFF", you're considered an inactive jobseeker. This is useful for maintaining an updated profile without actively seeking employment or making your profile visible to employers.
Email Notifications and Automailers: Decide if you want to receive email notifications or automailers from Jobsplus. This can be managed via an On-Off switch.
Employer Account Holders: If you have an employer account, it's recommended to keep the jobseeker status switch "OFF" to ensure your personal jobseeker profile remains hidden.

Remember always to Save Settings.

From the Settings menu, one can also modify other things related to the user account such as:

Change password
Change Dashboard theme

The Profile picture shown in the settings menu can be modified from the CV Builder section under the Personal Information section.

Employment Forms

What is the scope of Engagement and Termination Forms?

The Engagement and Termination Forms are mandatory for registering any paid employment in Malta. The collection and updating of employment records is stipulated in Articles 35-45 (Part V) of the Employment and Training Service Act No. XXXIX of 2018 (Chapter 594). They serve several key purposes: providing official employment documents like job histories, responding to requests from public entities, and producing statistics about Malta's labour market. This data collection is vital for maintaining accurate and comprehensive employment records in the country.

 

How do I register an employee (including students or interns) with me or my organisation?

To register an employee, including students and interns, with your business or organisation, you need to submit an Engagement Form for each person you hire. Along with this form, specific documents may be required based on the employee's nationality and status:

European Union (EU) National – who is joining the Maltese labour market for the first time (i.e. first time in Malta): Upload a copy of an official identification document along with the form.

Third Country Nationals (TCNs): Upload a copy of the Maltese Residence Card or the Temporary Authorisation to Work document (issued by Identita) who will authorise them to work in Malta until the actual Residence Card is issued. For more information on recruiting TCNs, kindly visit: https://jobsplus.gov.mt/employers-mt-MT-en-GB/employing-persons/third-country-nationals

Third Country Nationals (TCNs) who are dependent on an EU or Maltese National: the engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.

Maltese Nationals: Simply fill out the Engagement Form for individuals over 15 years old or those who have completed compulsory schooling.

School Leavers/Minors (as per Article 42 of the Employment and Training Service Act No. XXXIX of 2018)

Employment of Minors within Compulsory School Age: If you're hiring a minor who is still within their compulsory school age, the parent or legal guardian must first apply for permission with the National School Support Services. Upon approval, the application is sent to the Department of Industrial and Employment Relations (DIER) for their consent. The employer, along with the parents or guardians, will receive an email from DIER containing the approval or refusal letter. Once approved, the parent or guardian can obtain the Social Security number for the minor, and the employer should then submit the Engagement Form.
Minors Who Have Completed Compulsory Schooling: For minors who have finished their compulsory education, the process involves obtaining their Social Security number and submitting the Engagement Form. Attach either their school leaving certificate or the “Completion of Form 5” form as proof of completing compulsory schooling.
Minors Over the Age of 15: For minors above 15 years old, simply obtain their Social Security number and submit the Engagement Form.

Short-Term Employment (e.g., Film Extras): The engagement form still needs to be filled for each individual separately. In this regard employers are encouraged to have an online account for ease of processing.

How can one submit the Engagement and Termination Forms?

Employers are legally required to fill out and submit these forms on the first day of an employee’s engagement and a termination form within four days after their employment ends. This is stipulated under Articles 36, 37, and 40 of the Employment and Training Service Act.

Engagement and termination forms should be submitted online through the Jobsplus website's employer online service. 

Employers need to Sign-In or create an account on the Jobsplus website.

Can I make changes to Employment Forms already submitted?

Yes, changes to the employment forms, such as commencement or termination dates, or the reason for termination, can be made by Jobsplus’ Employment Records Unit. However, certain conditions must be met for these modifications:

Request for Modification: The employer must send an official request to the Employment Records Unit. This request should be in the form of a letter or declaration, clearly explaining why the modification is needed.
Signed Declaration: The modification request declaration must be signed by both the employer and the employee.
Disagreements and Appeals: If there’s a disagreement between the employer and employee, and they can't jointly sign the necessary documents, either party (employee, employer, or self-employed individual) can present their case to the Department of Industrial and Employment Relations (DIER) for consideration. Third Country Nationals (TCNs) can also appeal to the Immigration Appeals Board.

Do I need to submit an Engagement Form?

Do I need to fill an Engagement Form as a Director of a company?

If you are a director of a company, such as a managing or executive director, and you receive a salary, you need to fill out an Engagement Form. In this case, you should be registered as employed by the company, not as self-employed. However, if you're a director who does not receive a salary but instead gets remuneration or honoraria, then you don't need to submit an engagement form. The same rule applies to company secretaries who don’t receive a salary.

I am a Household Employer. Which forms do I need to fill?

If you are hiring someone to work in or around your home, like a nanny, senior care worker, or private nurse, you are considered a Household Employer. As such, you have the same responsibilities as any employer, which includes having a PE number. You are also responsible for completing and submitting the engagement and termination forms for each of your household employees. However, you do not need to fill out an engagement form for yourself as a self-employed person. Remember, these employees are hired for personal assistance and help around the house, not for commercial, temporary, or subcontracting work.

To create your household employer profile with Jobsplus, you may do so via the Employer Dashboard or by providing the following information via email to [email protected]:

o Name and Surname
o Address 
o PE Number 
o and contact details (tel/mobile number and email) 

 

If I need the services of a Posted Worker, do I need to fill in an Engagement Form?

A Posted Worker[iii], defined as someone working temporarily in an EU Member State other than where they normally work, does not require an engagement form from the Maltese employer or organisation they are assigned to. However, the Maltese employer must inform the Department of Industrial and Employment Relations (DIER) about their intention to have a Posted Worker in Malta. This notification must be made within 24 hours of the worker starting their job. You can contact DIER at (+356) 21224245/6 or [email protected].

For Posted Workers who are Third Country Nationals (TCNs) and employed by an EU/EEA country's company, there's no need for an employment license in Malta, unless they already have one from the country where the posting company is based.

If the Posted Worker is hired by a company outside the EU/EEA and will be working in Malta for less than two years, they need an employment license from Jobsplus’ Employment Licence Unit (ELU). If their work period in Malta is expected to exceed two years, they will require a single permit issued through Identity Malta.

[iii] Posting of Worker in Malta is regulated by the Legal Notice 430 of 2002 – Posting of Workings in Malta Regulations.

If I need to use the services of an intern with my organisation, what kind of information do I need to submit to Jobsplus?

When you bring an intern into your organisation, it's important to understand what this entails and what you need to submit to Jobsplus:

o About Internships and Traineeships: These are work practices for a limited time, designed for students or recent graduates to gain hands-on experience before starting regular employment. Internships or traineeships combine work practice with training. Interns document this experience in their CVs, helping them transition from education to the labor market or fulfilling educational curriculum requirements.
o Duration and Nature: Typically, internships last a few weeks to 6 months, but they can extend up to 12 months. In educational contexts, they may be optional or mandatory parts of a curriculum or graduation process.
o Registration Requirements: Governed by the Work-Based Learning and Apprenticeship Act, internships/traineeships are considered employment relationships. Therefore, the hosting organisation (your organisation) must submit an Engagement Form to Jobsplus.
o Special Case for Third Country Nationals: If the intern or trainee is a Third Country National, the organisation hosting them (your organisation) must also apply for an Employment License from Jobsplus.

Do embassy staff in Malta need to have an Engagement Form?

There is no need to submit an engagement form for individuals holding diplomatic status or a ‘service passport’. However, if these individuals are employed outside the embassy premises, they need to follow Maltese employment regulations. This means that Third Country Nationals (TCNs) require both a single permit and an engagement form, while EU nationals only need to submit an engagement form.

Local personnel employed by the embassy must also comply with Maltese employment regulations. Third Country Nationals (TCNs) are required to have both a single permit and an engagement form, whereas Maltese or EU nationals need an engagement form.

An engagement form should also be submitted for spouses of individuals holding a diplomatic card. If the spouse is a Third Country National (TCN), it is advisable to verify the correct procedure with the competent authorities, as this may vary.

Does a registered foreign company or sole-owner of a business, located or operating from abroad and employing Maltese persons abroad need to submit an Engagement Form?

Given that the Maltese or EU national (Cross-Border) employee is permanently residing and working outside Maltese territory, there is no need of submitting an engagement form to Jobsplus.

Does a company registered, located or operating from Malta employing persons abroad need to submit the Engagement Form?

If a Maltese or EU national works abroad but is hired by an employer based in Malta, an engagement form must still be submitted to Jobsplus. These employees should check with the Department of Social Security (at [email protected]) to determine where their Social Security contributions should be paid. They should also check with the Commissioner for Revenue (CfR) where income tax should be paid. Third Country Nationals working abroad cannot be registered with Jobsplus.

Does a registered foreign company, located or operating from abroad employing persons in Malta need to submit an Engagement Form?

A foreign company based or operating outside Malta but employing Maltese or EU Nationals in Malta must first get a PE Number from the Commissioner for Revenue (CfR). Once this PE number is obtained, engagement forms for their employees must be submitted to Jobsplus.

Managing Organisational Changes

Which forms do I need to submit to change the employment status (full/part-time or definite/indefinite) of my employee?

The employer, who changes the employment status of his/her employee, must:

o Submit a termination to close the first employment status. The reason of termination for this transaction should be selected from the section “Changes within the Organisation” category list, depending to the case.
o Register the new employment status by submitting an engagement for the employee.

If a definite contract is extended, do I need to notify Jobsplus?

There is no need to inform Jobsplus of the extension of an employee contract provided that the conditions of work remain the same. Once the contract is no longer extended, then a termination form needs to be submitted.

What needs to be done if I need to make a change in the occupation or designation (including promotion / lateral transfer) ?

In cases of a change in designation, promotion or lateral transfer, the employer must send an Official Declaration with the following information to [email protected]:

o Name, Surname and Identification number of the employee in question;
o The title of the previous Designation (From);
o The title of the new Designation (To);
o The Effective date of the New Designation.

The Official Declaration needs to be signed by both the employer and employee. Consequently, there is no need to fill up any Engagement or Termination Form when notifying Jobsplus with such changes within the organisation.

In case of an addition of a new designation on-top of the present designation, the employer must send an Official Declaration with the following information (similar to a promotion) to [email protected]:

o Name, Surname and Identification number of the employee in question;
o The title of the previous Designation (From);
o The title of the new added Designation (To);
o The Effective date of the New Added Designation.

In case of promotion or a change in designation for third-country nationals (TCNs) covered by an employment license (issued in the name of the employer) or a single permit, the process is a bit different since the licence/permit is issued on a particular designation or occupation. In these cases, the employer can  only update the designation/occupation when renewing the employment license/single permit. Once the employment licence/single permit has been issued, the employer must submit the termination form and the engagement form in order to update the designation/occupation.

What should I do if my organisation undergoes any of the following situations: Transfer of Business | Merger | Buy Out | or Change in Company Name?

It is essential to inform Jobsplus in these situations, and the required documentation varies based on the specific case:

Transfer of Business, Merger, or Buy Out:

You need to provide a declaration from the recipient organisation (Company A), confirming the employee transfer from the sending organisation (Company B). This declaration should:

o Confirm all employees will keep their existing conditions and benefits;
o State that this move should be seen as a continuation of the employees' previous employment[i], not new employment;
o Include a list of employees being transferred, detailing each person’s role, contract type, and whether they’re employed on a full-time or part-time basis.

Employers can make use of the following form: Declaration of Transfer of Business | Merger | Buy-out

Change in Company Name:

o Submit an updated Malta Business Registry Certificate showing the new company name;
o Provide a current employee list with details about each employee's role, contract type, and employment status (full-time or part-time);
o Include a declaration letter from the directors confirming the change of the company name from A to B, specifying the date of change.

Important Notices for All Cases:

o Before any change or transfer, ensure that any employees not yet registered with Company B are registered with Jobsplus before the actual transfer date;
o If any employees are no longer with Company B but still appear as active, submit a termination form for them before the transfer date;
o If there are Third Country Nationals (TCNs) previously employed in Company A, their single permit must be transferred by Identità to Company B before they are registered or transferred to the new company.

[i] Legal Notice S.L. 452.85 3A – Transfer of Business (Protection of Employment) Regulations covers this obligation. However, this declaration is a requisite in order to have evidence in case of future disputes between employer and employee(s).

Company Records

How can I register a Company with Jobsplus?

A company can be registered with Jobsplus by logging in to the Employer Dashboard or by sending the following by email to [email protected]:

o Name of Company
o Registered Address of Company
o Company Number
o PE Number
o VAT Number
o Main Activity

 

What type of information can an employer request regarding his registered employees?

Employers can request two types of documents from Jobsplus’ Employment Records Unit:

o Employees' List: This document lists all active employees working for a specific employer as of a certain date. This list can be downloaded from through the employers dashboard in the Jobsplus portal. A stamped official list (at an administrative charge of €23), can be provided at any Jobsplus outpost. If an employer sends a representative to collect the documents, the representative must bring a signed “Application for Information Form” and the IDs of both the employer and the representative.
o Employees’ Turnover: This list details all employees who were either in employment or terminated by a specific employer within a given date range. Such requests are to be sent by a company director or business owner via email to [email protected].

Self-Employed Persons and Partnerships

How can I register as a self-employed person?

Any registered user having access to the Jobseekers Dashboard is able to submit one’s engagement form for self-employment.

1. Log in.
2. Click on the tab “Self-Employment” on your user dashboard.
3. Fill in the requested details.
4. Press submit.

The user needs to click the “Show Form” button to view the required details to successfully complete the self-employment form. Once submitted, the form is vetted by the Employment Records Unit at Jobsplus and upon validation it is added to the user’s employment history.

Alternatively, fill in this form and send it to [email protected].

You may wish to check a Help Guide on how to submit the online form here.

Please also note:

For self-employed individuals, it's essential to complete the “Engagement Form - Self Employed,” in line with Article 37 of the Employment and Training Service Act No. XXXIX of 2018. This requires having a VAT Number and obtaining a PE Number upon recruiting the first employee. For any employees an engagement form should be submitted through the website.

In case you have multiple self-employments (for example self employed farmer and self-employed hawker or self employed consultant and self employed trainer) you need to submit multiple self-employment forms for each occupation as stipulated in article 37 of CAP 594: “37. Any person, hereinafter referred to as "a self-employed person", who takes up a gainful occupation whole-time, part-time or otherwise, other than in a contract of employment with an employer, shall notify Jobsplus of such occupation by any means established by Jobsplus from time to time.”

In case of sole owner of a registered Company, the Company has a separate legal status than that of the owner and therefore the person must submit an engagement form as an employee of the Company. The designation of the employee should be that of a Managing Director or Director of the said company. On the engagement form, the Company Number (from Malta Business Registry), VAT Number and PE Number (in case of having employees) should be included.

We are going to be partners in business. Which Engagement Forms need to be filled?

When forming a business partnership, you need to register as Partners under a common business name. Fill out the appropriate form for your situation and check the “Partnership” box on the form. If you were previously registered as self-employed with Jobsplus individually, you need to terminate those registrations and re-register under the new partnership name.

If you're setting up a Partnership En Nom Collectif or Partnership En Commandite, first register with the Malta Business Registry (MBR) and get your Partnership Certificate. In this case, partners are considered employees of the partnership and should fill in the “Engagement Form – Employed". Your partnership needs a common VAT Number and a PE number from the Commissioner for Revenue (CfR).

For a civil partnership agreement (Partnership de Facto), that may be registered with the Public Registry, partners are still considered self-employed but under the new common name. Again, you'll need a common VAT Number and, if hiring new employees, a PE number from the Commissioner for Revenue (CfR).

Can a family member help or assist me in my business? If yes, what do I need to do?

Yes, family members can help in your business, but they need to be officially registered if they're working in the family business. This means you must submit their engagement form to Jobsplus. According to Article 39 of the Employment and Training Services Act (Chapter 594), “For the purposes of this Act, a person performing work in any place of work shall be deemed to be employed or self-employed.” Voluntary workers can only offer their services to registered voluntary organisations or charitable institutions.

I have just terminated my employment as self-employed. What do I need to do to register for work with Jobsplus?

A previously self-employed individual with internet access should submit their registration online through their Jobsplus website profile.

For detailed instructions on how to register, please refer to our How to Register or watch our instructional videos in Maltese and English.

If you do not have internet access but still wish to register for work, feel free to book an appointment to visit one of our offices.

If I rent residential premises, do I need to fill in the self-employed engagement form?

Renting out residential property is considered a source of income, not employment. This income should be declared to the Inland Revenue Department at the end of the year. Since it is not classified as employment activity, you don't need to fill out a self-employed engagement form for this. However, if you consider this property renting as your main source of income for tax and national insurance purposes, then you should submit an "Engagement Form - Self Employed” to Jobsplus.

How to contact Jobsplus

Where are you located?

We have several offices located around Malta &Gozo. Please click here for more info on office locations and business hours.

How do I get to Jobsplus offices?

For directions to our Malta and Gozo offices, including public transportation options and parking details, please click here.

How can I book an appointment?

To schedule an appointment with Jobsplus, go to our Contact Us Form

Alternatively, if you prefer speaking with someone or need assistance with the booking process, you can call us on freephone 153. Our team is ready to help you with your queries and ensure you get the support you need.

How else can I contact you?

1. Contact Form: Fill out our contact form to specify your requirements, and we will promptly reach out to assist you. Ensure to provide all the necessary details related to the services you're seeking.
2. Email: Drop us an email at [email protected]. For efficient communication, please include a clear subject line detailing the nature of your inquiry or the specific service you require.

Contact us form

3. Phone: For immediate assistance, feel free to call us on our freephone number 153
4. Visit Jobsplus Job Centres Discover the nearest Job Centre. To ensure a smooth visit, we recommend booking an appointment in advance.

No matter which method you choose, we are dedicated to providing timely and effective support. We look forward to hearing from you soon.

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